How To Incorporate Office Space In Tight Quarters
If you’ve just managed to find digs for your new business venture, chances are they are not that big. In fact, most start ups start off with barely enough space for a couple of desks and chairs. But if you want to impress clients and investors, you need to show more than you have; a space for a receptionist, a waiting area and a small office can dazzle them no end. But how do you manage to fit everything into your new albeit cramped quarters? Read on to find out:
A Friendly Receptionist
A start up can rarely afford a receptionist (who is extra personnel not essential to the business) let alone a separate space for him/ her. The best way to make up for this is to assign one person each week to double as a receptionist and answer the phones, take appointments etc. In a small office, this won’t cause problems as everyone will know each other and probably be within shouting distance. As long as everyone is willing to be open, friendly, and engaging, it won’t matter that you don’t really have a receptionist since that function is performed by everyone there. By the time there are too many people for this to work, hopefully you can afford to hire a receptionist.
A Formal Office
Clients and investors tend to look suspiciously on management who don’t have an office – even if you are the most free- spirited, “I won’t put walls between my team and I” kind of person. But space can be a problem so one of the things you can do is hire a construction team that puts up mezzanine floors and have your office space on that. It’s high enough for you to oversee everyone, and far away enough that people won’t feel uncomfortable.
Mezzanine floors are also perfect for office spaces because the height makes walls redundant; privacy is not an issue since no one can peer in, but you office is still “open” to anyone who wants to approach you. If you value your privacy more however, you can simply have walls around the floor. If you are after pallet racking repairs, check it here.
Comfy Waiting Space
Once again, space is something you can’t afford. So the best way to go here is not make your clients wait. Failing that, place waiting chairs in front of the desk of the person who works closest to the front door. Try to place someone there who understands customer relations and can actually help a client when they come in. Another way is to show visitors into the break room (if you have one) and tell them to make themselves at home. Warning: it would be extremely unprofessional to go into the break room and be “on break” in front of a client so if you use this as the visitor’s room as well, don’t wander blindly in there.
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